FISCAL SERVICES

General Information

The Fiscal Services staff is located in room 137 of the first floor in the Administration Building.    The main telephone number is 1 (310) 660-3147 or 1 (310) 660-3109.  The fax number is 1 (310) 660-3798.

The hours of operation for the general accounting, cash management and payroll staff are 8:00 a.m. to 4:30 p.m. Monday through Friday.  The office is closed when the campus is closed.

The cashiers hours are 9:00 a.m. until 6:00 p.m. Monday through Thursday and 9:00 a.m. until 12:00 p.m. Fridays.  The cashier windows are closed when the campus is closed.  Students may make payments using the website or voice registration for the current semester.

During the week of Spring Break, the cashier’s office hours will be as follows:
Monday – Thursday     9:00 – 3:30   
Friday                             9:00 – 12:00

Responsibilities

Staff in the Fiscal Services Division handle the processing of various business transactions for the District, including:

General Accounting, audits and budgeting in the Financial Reporting Unit
Cash-related activities, banking, accounts receivables, financial aid support and auxiliary support in the Cash Management Unit
Employee earnings processing, vacation and absence reporting in the Payroll Unit

Services for Students

• Collect payments for enrollment fees for those desiring to make payments in person
• Sell copies of the class schedule
• Sell the Associated Student Body decal, which when affixed to the student ID card entitles the holder to discounts by local merchants
• Sell discounted tickets to various movie theaters and amusement parks
• Sell parking permits to students who have paid their enrollment fees
• Collect outstanding fees owed
• 1098T preparation
• Process refunds of enrollment fees
• Distribute scholarship or loan checks
• Process timesheets for student help

Services for Faculty and Staff

• Prepare time reports to process payroll warrants
• Benefit payments, garnishments, payroll compulsory and voluntary deductions
• Verify account numbers and funding for hiring requests or assignment changes
• Process budget entries and journal entries for District accounts
• Sell discounted tickets to various movie theaters and amusement parks