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NOTES:
1. Credit - No Credit
A certain number of courses are offered only on a CR/NC
basis while some others are offered on a CR/NC or letter grade
option depending on which the student selects during the fourth
week of the semester. A student earning a CR grade will receive
unit credit
toward graduation, but unit credit earned in these courses will
not be considered when calculating grade point average.
Designation
of CR/NC or option CR/NC grading is included in the course
description. All grades except W and CR/NC will be considered in
determining the grade point average. Grade point average equals
total grade points divided by total units attempted for which
grades have been assigned. While NC and W grades are not used in
grade point determination, a student with an excessive number of
withdrawals or NCs will be required to have special counseling and
will be subject to probation or disqualification regulations.
2. I - Incomplete
Incomplete academic work for unforeseeable, emergency,
and justifiable reasons that include circumstances beyond the
stu-dent's control may result in an "I" symbol being entered in the
stu-dent's record. A student receiving an "I" will be provided with
a written record containing the conditions for removal of the "I."
This record will be held for the student in the Records Office
through the sixth week of the regular semester following receipt of
the incomplete mark. If the student does not obtain the record and
complete the required work by the end of the sixth week, the "I"
will automatically be removed and a grade depending on incomplete
work will be assigned.
Any extension of the time for completion of the required work must
be approved by the division dean. The student should petition
for the extension of time on a form provided by the
Admissions
Office.
3. IP - In Progress
In progress: the "IP" symbol shall be used only in those courses
which extend beyond the normal end of an academic term. It
indicates
that work is "in progress," but that assignment of an evaluative
symbol (grade) must await its completion. The "IP" symbol shall
remain on the student's permanent record in order to satisfy
enrollment documentation. The appropriate evaluative symbol (grade)
and unit credit shall be assigned and appear on the stu-dent's
permanent record for the term in which the course is completed. The
"IP" shall not be used in calculating grade point averages. If a
student enrolled in an "open-entry, open-exit" course is assigned
an "IP" at the end of an attendance period and does not re-enroll
in that course during the subsequent attendance period, the
appropriate faculty will assign an evaluative symbol (grade A
through F, CR, NC) to be recorded on the student's permanent record
for the course.
4. W - Withdrawal
To withdraw from a class or classes the student should make an
official withdrawal in the Admissions Office. Withdrawal from a
class or classes shall be authorized through the last day of the
twelfth week of instruction. If a student remains in class beyond
the twelfth week, a grade or an "I" (Incomplete) shall be assigned.
A student who must withdraw after the twelfth week in extenuating
circumstances may petition for assignment of a "W" grade.
Extenuating circumstances are verified cases of accidents,
illnesses or other circumstances beyond the control of the student.
No notation ("W" or other) shall be made on the academic record of
the student who withdraws prior to the close of the fourth week of
a semester course, or the first week of a six-week course or the
second week of an eight or nine-week course. Any withdrawal
occurring after the close of the fourth week through the last day
of the twelfth week of the semester shall be recorded as a "W" on
the student's records. A grade of "W" shall be assigned in six-week
courses to students who withdraw between the first and the fourth
weeks; and for eight or nine-week courses, the "W" grade is
assigned to withdrawals occurring between the second and sixth
weeks. In all other courses of less than one semester in length
(other than six, eight, or nine weeks), no notation will be made on
the academic record of the student who withdraws within the first
20 percent of the course; and a grade or "I" is entered on the
record of the student who withdraws after 67 percent of the course.
The "W" shall not be used in calculating grade point averages, but
excessive "Ws" shall be used as factors in probation and
dismissal
procedures.
5. Definition of an Academic Week
For purposes of this policy, a week of a semester is
defined as one having at least three days of campus-wide
instruction, as scheduled in the El Camino College calendar.
Grade Change Procedure
A student who has been assigned an incorrect grade in error may
file a petition in the Records Office requesting a review of the
grade record by the institution. The student may have up to two
years from the end of the course to petition such grade change. The
student who, under previous grading procedures, received a failing
grade because of being dropped from a class for nonattendance, may
petition for a grade change to a "W" if the student was passing at
the time of the non-attendance drop. The instructor of the course
shall determine the grade to be awarded to each student. The
instructor's determination of grades is final except in cases of
mistake, fraud, bad faith, or incompetence. A petition to change an
earned grade of CR to a letter grade in those courses which provide
the option may be approved upon appropriate examination by the
instructor and concurrence of the division dean.
For further information on Academic Probation and Course
Repetition Policy and Procedures - Visit the College Catalog.
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