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STARTING A NEW CLUB
Inter-Club Council (I.C.C.) is the official club chartering
organization on campus and it will be at a meeting of this student
group that the vote for the proposed chartering of a new club will
occur. In order for a proposed charter to appear on the
Inter-Club Council agenda a couple of completed forms must be on
file in the Student Development Office. Pick up a packet from
the Student Development Office entitled "How to Charter a Club"
which contains the necessary procedures and
forms.
• “How to Charter a Club” - PDF
printable version - 8 pages including the petition form
[You will need Adobe Acrobat Reader to view this file]
PROCEDURES FOR CHARTERING A CLUB
1. Complete a form entitled "Petition to the
Inter-Club Council to Become an ECC Club" and obtain the signatures
of 10 currently enrolled students interested in being in your
proposed club. These 10 students must have paid the $10 fee for a
current VALID ASB sticker on their Student ID card.
2. On the same form, obtain the signature of a faculty
member who agrees to serve as the adviser for your club. A
club may have more than one adviser.
3. Submit a copy of a typewritten constitution that
reflects a democratic plan for selection of members without regard
for race, color, ancestry, religion, gender, national origin,
marital status, sexual orientation, handicap, age, and Vietnam-era
veteran status.
4. File all completed forms with the I.C.C. Adviser in
the Student Development Office. A copy will be distributed to
the I.C.C. Review Board Commissioner.
5. The I.C.C. Review Board will place on their agenda
your proposal to become a club. Prepare to have an official
representative attend this meeting.
6. After recommendation by the Review Board the proposed
club will be placed on the agenda of the next I.C.C. meeting for
chartering. Prepare to have a representative attend this
meeting and upon approval, subsequent I.C.C. meetings.
7. After approval of the club by the Inter-Club Council,
a “Club Officers and Advisers Information Sheet” must
be filed with the I.C.C. Adviser.
REESTABLISHING AN EXISTING CAMPUS CLUB
A club may be reestablished if:
· The club's charter is in good standing
and has not been revoked by I.C.C.
· The club's purpose has not changed
· The club is composed of ten or more registered
ECC students.
· The club has at least one ECC faculty adviser
(it is advisable to contact the past adviser, but not mandatory
that the adviser be the same person)
· The club members adhere to the club's existing
constitution
· A current copy of the club's constitution is
filed in Student Development.
Procedures for Reestablishing an Existing Club
1. Contact the Student Development Office staff to
obtain a copy of the club's constitution. The club's existing
constitution must be followed. Changes to the constitution
may be made as specified in the club's constitution and a copy
filed in the Student Development Office along with the minutes of
the meeting at which the revised constitution was
approved.
2. Contact the Clerk in the Student Development Office to
schedule a meeting room.
3. Hold a club election to determine officers.
4. Complete a “Club Officers and Advisers Information
Sheet” and file it with the I.C.C. Adviser as soon as
possible. The Information Sheet is available
online in PDF printable
version. [You will
need Adobe Acrobat Reader to view this file]
5. Read the section in this handbook for Club Officers.
It provides a checklist of things to do.
CLUB HANDBOOK
Click here for PDF printable version - 34
pages
[You will need Adobe Acrobat Reader to view this file]
Limited copies of the handbook are also available in the Student
Development Office.
The Club Handbook includes:
- Important information for new club officers and advisers
- How to run a meeting and prepare an agenda
- How to schedule a club meeting or activity
- Club finances
- How to publicize an event
- Campus services
FORMS - TO BE COMPLETED EACH
SEMESTER
[You will need Adobe Acrobat Reader to view these files]
Forms are also available in the Student Development Office
For more information, please contact Janice Watanabe, Inter-Club Council Adviser in the Student Development Office