Department Banner

APPLICATION PROCESS

Applications under the Civic Center Act shall originate with established and responsible organizations as set forth in Education Code 82537.

1. STEP ONE - Application and Reservation of Facility (Download Application File)

  • Applications for use of facilities during the current academic year (July 1 - June 30) must be submitted in writing to the Civic Center Office for approval of time, date and location.
  • A written request/letter of interest for use of the facilities must be made at least six (6) weeks prior to the date/time the facility is requested.
  • An authorized representative of the organization must return the letter and the non-refundable application fee within two (2) weeks of first contact in order to officially reserve the facility.
  • Failure to meet this schedule will result in the cancellation or rescheduling of the event.

2. STEP TWO- Contract and Deposit

  • Upon receiving the non-refundable application fee and letter of interest, an Application for Use of Facilities/Rental Agreement will be generated by the Civic Center Office.
  • The Renter has two (2) weeks in which to return the signed contract along with a deposit equal to 20% of the anticipated rental fee.
  • For rental of Fine Arts Facilities ( Marsee Auditorium, Campus Theatre and Haag Recital Hall), a security deposit must be paid with the 20% requirement.
  • Cancellation: If the event is canceled no less than six (6) weeks in advance, a full refund of the deposit will be made. No refund will be made otherwise.

3. STEP THREE - Coordination

  • If necessary, joint meetings between the Renter and El Camino Community College District staff will be scheduled to clarify Renter's needs.

4. STEP FOUR - Certificate of Insurance and Balance Payment

  • A Certificate of Insurance in the amount of $1,000,000.00 naming El Camino Community College District as additional insured is required for all usage except for classrooms of a limited duration and is due at least TEN (10) BUSINESS DAYS in advance of first day of usage.
  • Certificate holder must be shown as follows:  El Camino Community College District, 16007 Crenshaw Boulevard, Torrance, CA  90506
  • The rental charge balance must be paid with a CASHIER'S OR CERTIFIED CHECK OR MONEY ORDER at least TEN (10) BUSINESS DAYS in advance of first day of usage.
  • Non-compliance with this section may result in the cancellation or rescheduling of the event.

5. STEP FIVE - Payment of Cost

  • First time Renters are required to pay charges as indicated on the Fee Estimate at least TEN (10) BUSINESS DAYS in advance of first day of usage.
  • Payment must be paid with a CASHIER'S OR CERTIFIED CHECK OR MONEY ORDER.
  • Additional services i.e. labor charges, etc., provided by the College will be charged to Renter. Renter will be responsible for making a final payment within four (4) weeks of notification of the balance due.
 Last Published 6/14/10