INFORMATION FOR CLUB OFFICERS AND ADVISORS
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The Club Handbook includes:
- Important information for new club officers and advisors
- How to run a meeting and prepare an agenda
- How to schedule a club meeting or activity
- Club finances
- How to publicize an event
- Campus services
We encourage the club advisor and club president to read and be familiar with the guidelines listed in the Club Handbook.
Forms - To Be Completed Each Semester
For other paperwork required by the Student Development Office, please visit Forms. Hardcopies of this paperwork may also be available in the Student Development Office.
Selling or Serving Food During Campus Events
ECC organizations are required to contact Pacific Dining (firstname.lastname@example.org) for first consideration before purchasing any food for sale or distribution. If possible, Pacific Dining will work with your group to provide catering. If there are specific reasons why your organization does not wish to use Pacific Dining (budget restrictions, ethnic food, etc.) mention so in the email. If Pacific Dining grants permission for food items to be purchased elsewhere, attach proof of this permission to the Food Service Exemption Form (available in the Student Development Office) and email it to Andy Nasatir (email@example.com) and the Student Services Technician.
Events with ten (10) people or less and/or food services worth $50 or less are not required to go through Pacific Dining for first consideration. Organizations falling within this category may go directly to their choice of food vendor and do not need to fill out the exemption form.
Note that if your food items are store-bought, pre-packaged, and not delivered to ECC by a company or restaurant, copies of the business license, liability insurance, and workers compensation insurance do not need to be attached to the Food Service Exemption Form. Additional instructions are on the Food Services Exemption Form, which may be applicable to your organization. Please review the form carefully and contact the Student Development Office if there are questions.
For a copy of Pacific Dining’s catering menu with pricing, please contact firstname.lastname@example.org.
Procedures and Forms for Off-Campus Trips
Is your organization going off-campus on a field trip? Is your organization going to be attending an off-campus conference? If you answered "Yes" to any of those questions, please contact the Student Development Office for copies of the Excursion Procedures and forms.
There are deadlines so please submit all documents in a timely manner.
- Excursion Approval Form (PDF printable version)
- Excursion Waiver Form (PDF printable version)
- Personal Vehicle Use Form (PDF printable version)
For more information, please contact the Student Development Office located in the Activities Center. Phone: ext. 3500.