STARTING A NEW CLUB
Inter-Club Council (I.C.C.) is the official club chartering organization on campus and it will be at a meeting of this student group that the vote for the proposed chartering of a new club will occur. In order for a proposed charter to appear on the Inter-Club Council agenda a couple of completed forms must be on file in the Student Development Office. Pick up a packet from the Student Development Office entitled "How to Charter a Club" which contains the necessary procedures and forms.
• “How to Charter a Club” - PDF printable version - 8 pages including the petition form
[You will need Adobe Acrobat Reader to view this file]
PROCEDURES FOR CHARTERING A CLUB
1. Complete a form entitled "Petition to the Inter-Club Council to Become an ECC Club" and obtain the signatures of 10 currently enrolled students interested in being in your proposed club. These 10 students must have paid the $10 fee for a current VALID ASB sticker on their Student ID card.
2. On the same form, obtain the signature of a faculty member who agrees to serve as the adviser for your club. A club may have more than one adviser.
3. Submit a copy of a typewritten constitution that reflects a democratic plan for selection of members without regard for race, color, ancestry, religion, gender, national origin, marital status, sexual orientation, handicap, age, and Vietnam-era veteran status.
4. File all completed forms with the I.C.C. Adviser in the Student Development Office. A copy will be distributed to the I.C.C. Review Board Commissioner.
5. The I.C.C. Review Board will place on their agenda your proposal to become a club. Prepare to have an official representative attend this meeting.
6. After recommendation by the Review Board the proposed club will be placed on the agenda of the next I.C.C. meeting for chartering. Prepare to have a representative attend this meeting and upon approval, subsequent I.C.C. meetings.
7. After approval of the club by the Inter-Club Council, a “Club Officers and Advisers Information Sheet” must be filed with the I.C.C. Adviser.
REESTABLISHING AN EXISTING CAMPUS CLUB
A club may be reestablished if:
· The club's charter is in good standing and has not been revoked by I.C.C.
· The club's purpose has not changed
· The club is composed of ten or more registered ECC students.
· The club has at least one ECC faculty adviser (it is advisable to contact the past adviser, but not mandatory that the adviser be the same person)
· The club members adhere to the club’s existing constitution
· A current copy of the club’s constitution is filed in Student Development.
Procedures for Reestablishing an Existing Club
1. Contact the Student Development Office staff to obtain a copy of the club’s constitution. The club's existing constitution must be followed. Changes to the constitution may be made as specified in the club’s constitution and a copy filed in the Student Development Office along with the minutes of the meeting at which the revised constitution was approved.
2. Contact the Clerk in the Student Development Office to schedule a meeting room.
3. Hold a club election to determine officers.
4. Complete a “Club Officers and Advisers Information Sheet” and file it with the I.C.C. Adviser as soon as possible. The Information Sheet is available online in PDF printable version. [You will need Adobe Acrobat Reader to view this file]
5. Read the section in this handbook for Club Officers. It provides a checklist of things to do.
CLUB HANDBOOK
Click here for PDF printable version - 34 pages
[You will need Adobe Acrobat Reader to view this file]
Limited copies of the handbook are also available in the Student Development Office.
The Club Handbook includes:
- Important information for new club officers and advisers
- How to run a meeting and prepare an agenda
- How to schedule a club meeting or activity
- Club finances
- How to publicize an event
- Campus services
FORMS - TO BE COMPLETED EACH SEMESTER
[You will need Adobe Acrobat Reader to view these files]
Forms are also available in the Student Development Office
For more information, please contact Janice Watanabe, Inter-Club Council Adviser in the Student Development Office
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Organization (ASO)