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PREPARING TO STUDY ABROAD

Create 4 Emergency Envelopes

In case of an emergency, you will need to have all pertinent information at hand.

After Creating Your Emergency Envelopes:

Carry one in your hand luggage during your flight.  Upon arrival, transfer it to the back of your suitcase, and let your roommate or travel buddy know where it is. You will have peace of mind knowing that most situations are covered with this information. 
  • One EMERGENCY ENVELOPE stays with you at all times in your luggage.
  • One EMERGENCY ENVELOPE should be left at home with a trusted person (i.e. parents).
  • One EMERGENCY ENVELOPE is for the program leader(s). 
  • One EMERGENCY ENVELOPE is for the Study Abroad office at El Camino College (Social Science Building, Room 101).

What to put in the envelope:

Copy of the first two pages of your passport.
Just in case your passport is lost or stolen. These pages contain all pertinent information needed by a US Consulate to issue a new passport, or a copy of any visas required for your trip.  If you have an expired US passport, take it along for additional proof of citizenship.

  1. Three (3) extra identical passport photos.
    For passport replacement or a visa if you decide to travel further.

    Note: three are required when a replacement is issued in a foreign country.

  2. Photocopies of the credit cards you will have in your possession while traveling.

  3. Copy of any insurance providing coverage while you are traveling.
    It will provide information on details of your coverage, procedures for payment of services abroad, on-site reports and steps to file a claim on your return.

  4. Copy of medical prescriptions and/or eye glass prescriptions.
    Always carry your medication in your shoulder bag plus a copy of the chemical contents of the prescription.  Ask your doctor to write out your prescription so that it is clearly legible and can be filled in another country.  Additionally, an extra pair of glasses is helpful in the event of loss of your original pair.  If you cannot take an extra pair with you, have your doctor write out your eye prescription so that you can obtain a pair if necessary during your travel.

  5. Name/Address/Phone of two people to contact in case of emergency/accident.

    A)

    Name

     

    Relationship

     

    Address

     

    Telephone & Email

     

    B)

    Name

     

    Relationship

     

    Address

     

    Telephone & Email

     

  6. Credit Card Information

    Card

     

    Card #

     

    Exp. Date

     

    Card

     

    Card #

     

    Exp. Date

     

    Card

     

    Card #

     

    Exp. Date

     

    Card

     

    Card #

     

    Exp. Date

     

  7. Record your air ticket number.
    If you are given responsibility for your ticket, copy the list of numbers on the lower part of the ticket marked: “ticket number.”  This is required to report/replace the ticket if lost or stolen. 
    Air ticket number: ________________________________________
 Last Published 1/10/11