Administrative Services
Procedure 519
ADD/MOVE/CHANGE SERVICE REQUEST PROCEDURE

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Download a pdf version of the form here.

Relocation, additions, and changes or District facilities concern many seemingly unrelated District operations. This procedure is not intended to hinder the process, but rather. allow for sufficient notification, input, and coordinated planning with the other areas which are ultimately involved in the project.

Prior to approval of an add/move/change project, the following steps shall be implemented to make certain that all parties affected by the proposed project have been contacted at the appropriate time.

  1. The requesting Dean/Director shall initiate an Add/Move/Change Service Request form (see attachment), completing Section 1.  If the add/move/change service request involves a division (or divisions) other than the initiator's, the requesting Dean/Director shall review the proposal with the affected division's Dean/Director prior to submitting the form to the Area Vice President for signature (Section 1).
     
  2. The appropriate Vice President shall review the initial request and approve or deny the request.
     
  3. Upon approval, the Dean/Director shall contact the area administrator (s) directly involved with the project issues enumerated in Section 2. There may be additional items to be addressed. depending upon the nature of the project.  Once questions have been posed and answered and/or the appropriate Work Orders have been initiated by the requester, and cost estimates have been determined, the various administrators involved will "sign off " for their respective area (s) in Section 2.
     
  4. Section 3 is a (partial) checklist designed as a reminder to inform appropriate campus personnel and District functionaries following completion of the project. The list may be amended as necessary.
     
  5. Section 4 is considered the final approval requirement for the project, including Cabinet approval, .Area Vice President approval, total cost estimate, and applicable account code(s) for project expenditures .

Cabinet approved: 01/09/89