Information About Flex - Professional Development
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FLEX Information, Forms, and FAQs

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Flex Forms

Below you will find links to various Flex forms. Their uses are defined below:

Uses

Flex Proposal Form aka the Professional Development Activity Proposal Form, is what you'll fill out if you plan on offering an on-campus activity for Flex credit i.e. events, brown bags, department meetings, etc. 

Flex Activity Report Form is the form to use for supporting documentation when you don't have any 'evidence' per se to submit (such as if you listened to a podcast.)

Presenter Flex Credit Form is what you'll fill out and submit as the supportion documentation for an External Training submission, so you can earn your Presenter Bonus Multiplier (see FAQs at bottom of page -- beneath the general FAQs)

Faculty PD Plan 2019-2020 Form what you'll submit for the current academic year's PD Plan. 

 

Links 

 
 Information About Flex

 

Flex Activity Report

Use this report when there is no ‘evidence’ per se (such as a certificate) to attach to the External Training Form. This report will act as your supporting documentation.

 


Frequently Asked Questions (FAQ) About Flex

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1. What are Flex days?  

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2. If we didn't have Flex days, would we have more days of vacation?  

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3. What kinds of activities are considered "professional development" activities?  

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4. Do all professional activities have to occur on certain days?  

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5. What is "Flex Credit"?  

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6. How much Flex credit do I earn if I present or facilitate an activity?  

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7. Are any activities mandatory at ECC?  

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8. What happens if I am sick or have a personal emergency on a mandatory day?  

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9. What are my Flex obligations if I am on Sabbatical leave or pre-retirement?  

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10. What options are available for satisfying the remaining 15 hours of my Flex obligation?  

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11. You mean we can design our own activities for Flex credit?  

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12. What kinds of individual or group activities are acceptable for Flex credit?  

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13. How does the college keep track of faculty Flex credits?  

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14. When can I earn Flex credit?  

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15. What about Adjunct Faculty?  

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16. What about classified staff and management personnel?  

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17. Do participants have to preregister to attend an activity?  

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18. What if I don't complete my Flex obligation?  

The questions and answers below are a format for explaining the Flexible Calendar (Flex) Program at El Camino College.

Each 10-month Full-Time Faculty Member shall be responsible for 24 hours of Professional Development and each 12-month Full-Time Faculty member shall be responsible for 9 hours of Professional Development. [Faculty Contract, Article 8, Section 21. Flex Time Credit]

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1. What are Flex days?

 

 

As allowed by Title 5, Flex days are days set aside in the calendar for professional development rather than for meeting with classes. A total of four (4) days shall be identified for Faculty Development (Flex) on the academic calendar. A Flex day shall consist of six (6) hours. [Faculty Contract, Article 8, Section 21(a)].

 

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2. If we didn't have Flex days, would we have more days of vacation?

 

 

No, we would have additional days of class.

 

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3. What kind of activities are considered "professional development" activities?

 

 

The term "Professional Development" includes activities which increase knowledge in the discipline or which directly enhance teaching skills, but also activities which improve working relationships with students and staff in and out of the classroom as well as activities which enhance an individual's physical and mental ability to perform his or her job.

 

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4. Do all professional activities have to occur on certain days?

 

 

No, but for accountability purposes, certain days are labeled "Flex days" on the academic calendar. However, attendance on designated days, for which Flex credit is given, may be required by the district.  
 

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5. What is "Flex Credit"?

 

 

Flex credit is the state's way of insuring that faculty engage in professional development activities equivalent to the amount of time that they would be spending in class without a Flex program. One hour of time spent on professional development equals one hour of Flex credit.

 

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6. How much Flex credit do I earn if I present or facilitate an activity?

 

 

Individual presenters of campus-wide Flex activities earn triple Flex credit. Presenters of division/department workshops, multiple presenters, and brown bag facilitators earn double credit.

 

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7. Are any activities mandatory at ECC?

 

 

ECC requires attendance at the activities occurring all day August 22, 2019 and three hours on February 13, 2020. A total of 9 hours of Flex credit are given for these days. The August 23 and February 14 days listed on the School Year Calendar are optional days. The first day of the fall semester shall be a Flex day, with six (6) hours of scheduled activities mandatory for all Full-Time Faculty Members. The morning of the first day of the spring semester shall be three (3) hours of scheduled Flex activities mandatory for all Full-Time Faculty Members. [Faculty Contract, Article 8, Section 21(b)].

 

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8. What happens if I am sick or have a personal emergency on a mandatory day?

 

 

If a Faculty Member misses a mandatory Flex day, he/she shall be charged under the appropriate leave account in proportion to the missed Flex time and may not make up the absence. Six hours of Flex time shall be equal to one day of absence. Any portion of the 6 hours missed shall be considered a partial absence and shall be charged accordingly. [Faculty Contract, Article 8, Section 21(b)(1)].

 
 

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9. What are my Flex obligations if I am on Sabbatical leave or pre-retirement?

 

 

Faculty members on extended leave (e.g. sabbatical, study abroad, faculty exchange, catastrophic illness, etc.) shall have their twenty-four (24) hour Flex obligation proportionately reduced for that academic year. [Faculty Contract, Article 8, Section 21(c)].

If you are participating in the Pre-Retirement Program, your Flex obligation is reduced proportionately based on the load you are teaching for the year. If you are teaching in the fall, your Flex obligation includes the mandatory fall Flex day. If you are teaching in the spring, your Flex obligation includes the mandatory spring Flex day.

 

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10. What options are available for satisfying the remaining 15 hours of my Flex obligation?

 

 

The additional 15 hours of required Flex activities will be required of all 10-month Faculty and may be completed with activities selected at the Faculty Member's discretion. [Faculty Contract, Article 8, Section 21(b)]. Faculty may satisfy this obligation through a variety of professional activities:

  • You can attend workshops or programs offered on campus throughout the academic year.
  • You can attend off-campus workshops and conferences. The maximum Flex credit for a single day is 6 hours.
  • You can design your own individual or group projects with the approval of your dean.
 

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11. You mean we can design our own activities for Flex credit?

 

 

Yes. If you wish to receive flex credit for an external training, complete the External Training section in Cornerstone. Once approved, these flex hours will be added to your Cornerstone transcript.

 

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12. What kinds of individual or group activities are acceptable for Flex credit?

 

 

Any projects that result in faculty, student, or instructional improvement are acceptable.

  • Major design or redesign of courses
  • Subject area research and course update
  • New course/program development
  • Development of new materials for use in course/program evaluation
  • Exploration of alternate instructional methods
  • Review of library and media holdings
  • Assessment of community needs and preferences as they relate to instruction at the community college
  • Academic projects involving student groups
 

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13. How does the college keep track of faculty Flex Credits?

 

 

Attendance is taken at the mandatory on-campus activities (Flex days) and for on-campus programs.  Attendance is taken, by the facilitator/instructor, through Cornerstone.  Sign-in sheets may be used for some events/programs.

If you are looking to earn flex credit on your own, this is called External Training – formerly known as, Conference Requests or Individual Project Proposals (IPP’s).  These Flex activities are reported in Cornerstone.  Please use the following steps:

  1. Access Cornerstone, through MyECC, Quick Links, in the bottom right-hand side.
  2. Under the Learning tab and click on My Transcripts
  3. Click on the 3 dots, located on the right-hand side, below the blue bar
  4. Click on Add External Training and complete all necessary fields

Please make sure to enter all requested Flex activities by, May 15, of the current academic year, to ensure enough time for approvals/verifications.  Please note that most requests require supporting documentation (e.g. email confirmations/registrations, receipts, badges or tickets).

 
 

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14. When can I earn Flex credit?

 

 

You may earn Flex credit during any non-duty hours (hours you are not scheduled to be in class or in your office) throughout the academic year (July 1-June 30).

 

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15. What about Adjunct Faculty?

 

 

ECC has no Flex requirement for adjunct faculty members. However, they are welcome to attend any scheduled activities on Flex days and throughout the year.

 

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16. What about classified staff and management personnel?

 

 

Classified and management employees do not have a Flex requirement; however, they are welcome to participate in any of the scheduled activities. Classified staff need to make prior arrangements with their supervisors in order to coordinate office/area coverage.

 

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17. Do participants have to pre-register to attend an activity?

 

 

In order to assure space availability and enough handout materials, pre-registration is required for some programs. For activities requiring pre-registration a link is provided with the program announcement, or you can log into Cornerstone to register for current activities/programs and technology training. Attendance reminders will be sent one week prior to the event.

 

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18. What if I don't complete my Flex obligation?

 

 

Absences on the mandatory Flex days (9 hours) will be charged to leave and cannot be made up. If a Faculty Member does not complete any portion of the additional 15 hours of required Flex activities by June 30, his/her pay will be deducted for any of the Flex hours not completed. [Faculty Contract, Article 8, Section 21(b)(2)].

 
 

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Presenter FAQs

Q: Do I receive a Flex bonus for presenting?

A: Yes, the first time you present, you receive triple Flex, and the second time and onward, you receive double Flex. Ex: Let's say your presentation lasts 1hr, and you present it a total of 4 times:

The first time you present it, you get triple Flex, so you'll get 3 hours.

The second time you present it, you get double Flex, so you'll get 2 hours.

The third time, you still get double Flex, so you'll get 2 hours. 

The fourth time, you still get double Flex, so you'll get 2 hours. 

And so on.

The bonuses are explained in this tutorial video [****link****]

 

Q: So I would continue to earn double credit each time I present the same thing, even if I present that same presentation 20 times?

A: 

 

Q: Does the bonus 'end' with the next academic year? For example, if I gave a presentation during Spring PD Day and then repeated it during a breakout session on Fall PD Day, during the next academic year.

A: 

 

Q:  How do I earn my credit?

A: You would fill out the Presenter Flex Credit Form (the link is at the top of this page), and submit that as your supporting documentation in an External Training. 

The process is demonstrated in these videos:  [****link****]

 

Q: What if I need more than three rows?

A: You would download multiple copies of the form and save them with a different file name. At the top, next to your name, you would note how many there were. Ex: "Mary Smith (1 of 3)"  Then you would submit all the files as your supporting documents. You can submit multiple files within an External Training submission. 

 

A: Each time I present, do I need to submit a new External Training?

Q: No, but you can if you'd like. We recommend submitting them as 'chunks.' Some Faculty prefer to submit as they go along, one at at time, some submit 3 at a time (so just one sheet), and some prefer to wait until the end of the academic year and submit everything at once.

For example, Prof. Smith in the sample above presented 8 times. She waited until the end of the year, and submitted everything in a single External Training. She uploaded 3 forms (which listed the 8 times she had presented) as her supporting documentation.

It's whichever you prefer. You can submit fewer External Trainings worth more Flex hours, or more External Trainings worth fewer Flex hours.  

 

Q: I presented on Fall PD Day -- With my bonus multipliers, aren't I going to go over the 6 hours per day maximum? 

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When you attend Fall PD Day, the General Session gives you 2 hours of Flex and your Division/Dept meeting gives you another 2 hours. This gives you 4 hours before the Breakout Sessions begin. If you present at one or more of the breakout sessions, even if you're at just the double multiplier level, you will go over. 

 For example, if you present for the second time during Breakout Session 1 and go as an attendee to another person's session for Breakout Session 2, you will earn 2 hrs of Flex for Breakout #1 (because you presented) and 1 hr for Breakout #2, which will give you a total of 7 hours for the day. 

The most you could earn on Fall PD Day is 10 hours of Flex. This would be if you presented material for the first time during Breakout Session 1 (giving you 3 hours) and then presented on a different topic for the first time during Breakout #2 (giving you 3 hours.)  You'd have 4 hours from the morning + 6 hours for being a presenter during the breakout sessions, for a total of 10 hours.

 

Q: Can I earn the bonus multipliers if I present at a conference not here at El Camino? For example, if I present at a Chemistry Conference?

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Q: Can I earn more than 6 hours per day if I present at an off-site conference? For example, I'm attending a conference for 2 hours in the morning and then I'm presenting material for the first time during a 3-hour presentation that afternoon. That would be 2 + (3 x 3) = 11 

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