Satisfactory Academic Progress (SAP) and Loss of BOGFW
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Satisfactory Academic Progress (SAP) and Loss of California College Promise Grant (CCPG) Policy and Appeal Process 


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Welcome to the El Camino College Satisfactory Academic Progress (SAP) and Loss of California College Promise Grant (CCPG) webpage. The information below is intended to help you understand what is SAP/CCPG and how do you submit an appeal in case you have lost your Financial Aid.

 


What is Satisfactory Academic Progress (SAP)?

Federal regulations require that all financial aid students meet minimum academic standards in order to receive financial aid payments. Minimum financial aid academic standards at El Camino College are defined in the Satisfactory Academic Progress (SAP) Policy.

Financial aid policies are in effect for all El Camino College students including students that have not applied for financial aid. 

For more information about federal Satisfactory Academic Progress (SAP) please view the Financial Aid TV (FATV) video below

What does SAP stand for?

 

What are the Academic and Progress standards for the California College Promise Grant (CCPG)?

The California College Promise Grant requires students to have a cumulative completion rate (progress) of more than 50% and a cumulative (academic) grade point average of 2.0 or higher to be eligible for the California College Promise Grant.

Loss of California College Promise Grant Information

 

How can I verify my SAP/Loss of CCPG status?

Your SAP/Loss of CCPG status can be accessed on the Financial Aid Self Service Portal. Please check to verify if you need to submit an Appeal Form using the online application. If you are in Warning, please do not submit an appeal as it cannot be pre-approved for the following term.

 

How do I appeal my Satisfactory Academic Progress status or the California College Promise Grant?

Students who lost their federal financial aid due to not meeting Satisfactory Academic Progress (SAP) and/or students who lost the California College Promise Grant (CCPG) due to not meeting Academic and Progress Standards, can file an appeal online.

To get started, click the link below to access the Satisfactory Academic Progress and California College Promise Grant Appeal Form.

Please refer to the acceptable reasons for submitting an appeal as outlined in the Appeal Form.The Appeal Form must be submitted with a current, counselor-approved comprehensive Education Plan or Lock-in-List (Max Time Frame Appeal only).

 

Where can I complete the Appeal Form?

The Appeal Form is avilalble online through Formstack. It can be submitted from any computer, tablet, or phone. A comprehensive Educational Plan or Lock-in-List (Max Time Frame Only), Academic Transrcipt and additional supporting documentation (examples listed below) can be easily uploaded.

If you have questions or need a paper version of the Appeal Form please email the Financial Aid office at eccfaid@elcamino.edu or call us at (310)660-3493 to request an Appeal Form by mail. We will include a self addressed prepaid envelope so you can mail the Appeal Form back to our office for processing.

 

What is a Financial Aid Lock-in-List (LIL) and how can I request one?

If you exceed the maximum time frame to complete your program you will need to submit an Appeal Form and meet with a Counselor to complete a Lock-in-List (LIL). LIL is a special education plan that is given to students who need to file an appeal because they have accrued over 90 attempted units or because they already have an associate’s degree or higher. The only courses that are placed on a Lock in List are those that are required for the student to receive a degree or certificate from ECC or to transfer to a four year institution. Students on a Lock-in-List may not be paid for repeated courses, nor may they change their degree objective or transfer major or take courses that are not on their LIL – unless they wish to do so for a fee waiver only. Students on a Lock-in-List must maintain a cumulative grade point average of at least 2.0 and complete at least 67% of units attempted each semester.To request someone to contact you for a LIL Appointment for a Maximum Time Frame Appeal, follow this link: Lock-in-List Appointment Request

 

What documentation should I submit with my appeal?

The Appeal Form must be submitted with a current, counselor-approved educational plan. All appeals for Satisfactory Academic Progress must include a Comprehensive Education Plan or Lock-in-List (Max Time Frame Appeal Only) that includes all coursework required to complete an associate degree, a vocational certificate of at least sixteen (16) units, or plan to transfer to a four-year college or university.

Below are some of the extenuating circumstances and examples of supporting documentation that may be considered for an appeal.

Acceptable Reason for Submitting Appeal

Examples of Supporting Documentation

Illness, accident, or circumstance beyond student’s control Documentation verifying onset or circumstance and duration of illness or situation (Doctor's note, hospital records, accident/police report, etc.)
Death of an immediate family member Death certificate, obituary notice, funeral program or other documentation supporting the circumstance and the date of the occurrence
Newly diagnosed disability or complications with an existing disability which contributed to poor academic performance Documentation verifying the situation (Documentation from a medical professional, hospital or the Special Resource Center)
Student with disabilities who applied for but did not receive accommodation in a timely manner Attach requested accommodation documentation verifying the date and duration of the occurrence
Changes to economic situation Documentation verifying the circumstances and dates of changes to economic situation such paycheck stubs or bank statements (Please remove any SSN or account numbers from the documents submitted) 
Evidence student was unable to obtain essential support services Documentation verifying date and request for essential support services
Special consideration of factors for CalWORKs, EOPS, DSPS and Veteran students Documentation of situation to be reviewed for special consideration
Homeless or at-risk of becoming homeless Documentation verifying the circumstance. Students who are unable to obtain documentation verifying homeless or at-risk of becoming homeless should contact the financial aid office to meet with the Homeless Youth Liaison.

  

What are some reasons why an appeal may not be granted?

  1. Encountering a situation that could have been anticipated, such as the need to have transportation, the need to pay for ordinary living expenses, the need for child care, etc.

  2. Dissatisfaction with course material, instructor, instructional method, or class intensity

  3. Lack of motivation or interest

  4. Participation in extracurricular activities

  5. Academic overload or attempting too many units