Constitutions provide the foundation for many organizations such as student clubs, student government, and even nations. Often, a constitution will list the overall purpose of the organization and several operational guidelines that help organize the group.
How to Make Constitutional Changes
Constitutional changes may be voted upon by the members during an official club meeting. Each club should check their current constitution to see what requirements must be met. In most cases, there are two requirements listed.
- Constitutional changes require a 2/3 vote of the membership (not just the cabinet/officers) or however many members specified in the current club constitution
- The meeting in which this occurs must have a minimum number of members present, also called "quorum"
In addition, the Student Development Office requires two documents in order for ECC to recognize these changes.
Student Development Office Requirements:
- A copy of the new constitution
- A copy of the meeting minutes showing (a) the number of members present and (b) how many members voted Yes/No to the constitutional change
A template for meeting minutes can be found here.
Why Make Constitutional Changes?
As an organization grows, there may be good reason to make constitutional changes. What was accurate when the document was first created may not reflect the club's goals today. Some constitutions are also too specific by listing, for example, the exact days, times, and locations of their meetings.
In general, constitutions should be broadly worded and allow the club flexibility as it grows.
Suggestions for Constitutions:
Here is a template on how to build your constitution that has great information.
- Only list titles of leadership and advisor positions
- Avoid naming people, such as "Allen T. will serve as the advisor"
- Use "Faculty advisor(s) will help oversee and guide the club"
- Do not include the day, time, and location of meetings
- Use a range of frequency such as "meetings may be held on a weekly or bi-weekly basis"
- Review your constitution every 5 years to see if changes are needed
Changing your club’s constitution may feel overwhelming. Email us at email@example.com for support and to discuss your proposed constitutional changes.