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Finance Policies and Procedures

Learn more about Associated Students Organization (ASO) programs, finance policies and procedures, including allowable/unallowable expenses, finance forms and contracts.

Student Organization Handbook 

The Student Organization Handbook and subsequent COVID-19 Addendum include important information for ASO programs regarding finance policies and procedures, including but not limited to: allowable/unallowable expenses, finance forms and contracts. Information relevant to ASO-funded programs can be found on pages 16-19.

ASO Program Memos

2/15/20 FY 2020-2021 ASO Funded Programs Budget Process
4/1/20 ASO Funded Programs Report and Updates
5/20/20  Fiscal Year 2020-21 ASO Funded Program Budget
8/20/20 ASO and ICC Director of Finance Introductions
2/24/21 New ASO Director of Finance, Commissioner of Finance and Fiscal Services Liaison Introduction
3/5/21 Funded Programs Annual Report


ASO Finance Committee 

All decisions related to ASO, including ASO-funded programs, processes and procedures are discussed and voted on in the ASO Finance Committee. This committee is chaired by the director of finance and shall address all matters pertaining to the budget and finance of ASO. The Finance Committee is governed by board policy and all meetings are open to the public. View meeting times, access information, and agendas. 

Purchasing Forms and Guidelines

The Check and Requisition Request Form is used to pay invoices or process reimbursements for ASO-funded programs. Please ensure that a requisition is completed before filling out the form.

If you are having trouble utilizing the Check Request and Requisition Form, please contact:

It is highly recommended for student clubs and organizations, as well as ASO-funded programs, to process expenditures through requisitions. Although reimbursements are allowed, they are highly discouraged. 

Programs are expected to submit purchase requisitions and orders to obtain goods and services for the program. Please avoid using personal credit cards for program expenses. Programs may also consider requesting the use of your vice president or division’s P-Card to purchase smaller items with a more limited time frame needed to obtain the item or service. 

Programs are expected to follow the purchasing expectations listed in Administrative Procedures 6330 (Purchasing).

Relevant ASO Constitution/Bylaws 

ASO Constitution & Bylaws