Finance Policies and Procedures

Learn more about Associated Students Organization (ASO) programs, finance policies and procedures, including allowable/unallowable expenses, finance forms and contracts.

Student Organization Handbook

The Student Organization Handbook and SDO Finance Handbook include important information for ASO programs regarding finance policies and procedures, including but not limited to: allowable/unallowable expenses, finance forms and contracts.

Student Organization Handbook (Revised September 2022)
SDO Finance Handbook (Revised September 2022)

ASO Program Memos

2/15/20	FY 2020-2021 ASO Funded Programs Budget Process
4/1/20	ASO Funded Programs Report and Updates
5/20/20	Fiscal Year 2020-21 ASO Funded Program Budget
8/20/20	ASO and ICC Director of Finance Introductions
2/24/21	New ASO Director of Finance, Commissioner of Finance and Fiscal Services Liaison Introduction
3/5/21	Funded Programs Annual Report

ASO Finance Committee

All decisions related to ASO, including ASO-funded programs, processes and procedures are discussed and voted on in the ASO Finance Committee. This committee is chaired by the director of finance and shall address all matters pertaining to the budget and finance of ASO. The Finance Committee is governed by board policy and all meetings are open to the public. View meeting times, access information, and agendas.

Purchasing Forms and Guidelines

The Check and Requisition Request Form is used to pay invoices or process reimbursements for ASO-funded programs. Please ensure that a requisition is completed before filling out the form.

If you are having trouble utilizing the Check Request and Requisition Form, please contact:

Jaime Ulloa, Accounting Assistant, Student Development Office
Chris Dela Cruz, Student Services Specialist, Student Development Office
Uzair Pasta, ASO Director of Finance
ASO Finance, ASO Finance Committee

It is highly recommended for student clubs and organizations, as well as ASO-funded programs, to process expenditures through requisitions. Although reimbursements are allowed, they are highly discouraged.

Programs are expected to submit purchase requisitions and orders to obtain goods and services for the program. Please avoid using personal credit cards for program expenses. Programs may also consider requesting the use of your vice president or division’s P-Card to purchase smaller items with a more limited time frame needed to obtain the item or service.

Programs are expected to follow the purchasing expectations listed in Administrative Procedures 6330 (Purchasing).

Relevant ASO Constitution/Bylaws

ASO Constitution & Bylaws

Article XII, Sections 1-3: Funding and Financing
Bylaw 1100, Section 1: Refund Policies