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Grants Development & Management Office

The El Camino College Grants Development & Management Office provides guidance, support and hands-on assistance to managers, faculty and staff who seek and manage grant-funded projects.

Vision

The Grants Development and Management Office fosters a dynamic culture of grant-seeking and collaboration that expands the District’s access to external resources, fuels innovation and research, and strengthens partnerships to advance student success and institutional excellence.

The Grants Office can help turn your grant idea into a completed proposal.  We provide the following services to support proposal development and project start-up:

 

  • Foster project ideas with ECCCD community partners.
  • Research and identify funding opportunities from external sources for projects and programs that align with the Districts goals and priorities.
  • Point of contact with grantor and project partners during the proposal development process.
  • Facilitate effective project management and coordination.
  • Technical editing of the proposal narrative based upon content provided by project team/subject matter experts.
  • Draft letters of commitment/support for ECC administrators and project partners.
  • Help develop a project budget that meets the grantor’s definition of allowable costs.
  • Work with stakeholders to align proposal objectives.
  • Create detailed project plans to ensure timely completion of grant proposals to awarding agencies.
  • Assist in completing forms in application package.
  • Ensure deadlines are met by establishing priorities and a calendar of grant development and management activities (e.g., target dates for information gathering, writing and editing assignments, etc.)
  • Assign tasks, as needed, to the proposal team, to ensure balanced workloads and adherence to timelines.
  • Manage the preparation of proposals for successful submission to external agencies.
  • Ensure the integrity, accuracy, timeliness of submission delivery, and compliance with all relevant policies, procedures, and regulations.
  • Grant Overview & Award Documents Review
  • Budget & Budget Narrative Review
  • Scope of Work, Milestones, and Outcomes Review
  • Compliance Training (as applicable)
    • Agency Regulation Compliance Review (EDGAR, NSF-PAPPG, etc.)
    • CITI Training (as applicable)
    • Financial Disclosure Form (as applicable)
    • Subaward Risk Assessment (as applicable)
    • Participant Support Tracking (as applicable)
  • Roles and Contacts
  • Reporting Platforms Review
  • Cost Award Principles Training (Budget Training)
  • Cost sharing (if applicable) Review Matching/In-kind
  • Time & Effort Reporting Review
  • Program Reporting (internal & external) Review
  • Procurement Thresholds and Quote Requirements Review
  • Progress, Data, and Performance Metrics Expectations Review
  • Audit Retention Policy Review
  • Closeout Planning Review
  • Archiving Responsibilities Review
  • Evaluating Outcomes and Sustainability Discussion (Grants & HR to Discuss)

Grant Application Process

We're here to help!

  • Review the Approval to Pursue Process prior to developing a proposal.
    • The Approval to Pursue Process provides a step-by-step guide with supporting materials to demystify grant proposals.
    • The Project Information Form contained in the Approval to Pursue Process MUST be used to gain approval to proceed. 
  • Review the Proposal Development Process upon obtaining approval to proceed via the Grants Development and Management Office.
    • The Proposal Development Process provides insight on next steps within the Application Process.  

Grant Prospect or Idea?

Not quite ready to fill out the Project Information Form, but found a grant prospect or have an idea? Submit your prospect or idea! The Grants Development and Management Office will connect with you. 

Resources Provided by the Grants Office

  • Provide training on best practices in grant writing and proposal development.
  • Provide compliance training for District and Grants Teams.
  • Project management training/best practices.
  • Grant implementation assistance.
  • Assistance with compliance audits.
  • Special projects.

Questions? Contact Us

Grants Development & Management Office

Administration Building - 2nd Floor

310-225-8234

[email protected]