The Educational Policies Committee is a subcommittee of the Academic Senate. It is chaired by the Senate Vice President of Educational Policies who works with the Vice President of Academic Affairs and the academic deans to develop drafts and revisions of board policies and administrative procedures in the areas of Senate purview in academic and professional matters. The committee consults with other groups and individuals as necessary, including the ECC Federation of Teachers and the Director of Admissions and Records.
Board Policy (BP): a broad statement describing how a college and district is organized and functions.
Administrative Procedure (AP): a more detailed statement explaining how BPs are implemented. Often, APs explain the process to complete the work described in the BP.
BPs and APs are divided into seven series that are numbered in the thousands:
1000s The District
2000s Board of Trustees
3000s General Institution
4000s Academic Affairs
5000s Student Services
6000s Business and Fiscal
7000s Human Resources
The Academic Senate helps develop and revise BPs and APs that fall under the 10+1 academic and professional matters in the senate purview. Most of those are in the 4000s and 5000s, although there are also a few in the 2000s and 7000s. The campus revises its BP/APs on a regular schedule and when legal or regulatory changes require it.
The process for the creation and revision of a BP/AP begins with a draft that issues from the Educational Policies Committee (a subcommittee of the Academic Senate), the Council of Deans, or a task force with representatives from both. The ECC Federation of Teachers is represented on the Educational Policies Committee. The draft of a BP/AP takes into consideration the following elements:
State Law and Regulation (usually Education Code and Title 5)
Accreditation Requirements of the Accrediting Commission for Community and Junior Colleges
The ECC Federation of Teachers Contract
Local Processes, Practice, and Culture
Best Practices and Models from Other CCC Campuses
Templates Created by the Community College League of California
Once the Educational Policies Committee, Deans Council, and the relevant ECC Vice President agree upon a draft, it comes to the Academic Senate for discussion and at least two readings and a vote. Depending on the detail and intricacy of the issues, this consultative stage of the process may take from a couple months to a couple years. Once the senate approves a BP/AP draft, it moves on to College Council and the President and her Cabinet. If either of these bodies recommends a major change, it must go back through the process again. After the consultative process is complete, the draft goes to the Board of Trustees. BPs will have two readings and a vote; APs go to the board for information only. If the board wants a major change, the consultative process begins again from the start. When the board votes to approve the draft the new BP/AP is posted to the ECC board policies web page.
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